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Spring 2018 Move Out

Check Out Information for Warren College Residents

The 2017-2018 Undergraduate Housing Contract indicates your check-out time is 24 hours after your last final, but no later than 6:00 PM on Saturday, June 16, 2018.  Please plan accordingly.  The campus will be impacted heavily on Saturday due to graduation ceremonies.  We HIGHLY encourage residents to leave prior to Saturday if possible. 

Before You Check Out

BEDS: 

Beds should be properly assembled and returned to their original configuration from the beginning of the year.

MOVE-OUT BINS: 

A limited number of move-out bins will be available at the Student Activity Center for check-out for a 45-minute limit, Monday, June 11 - Thursday, June 14, 4:30 PM - 11:00 PM.  A limited number of bins will be available at the Warren Residential Life Office from 8:00 - 4:00PM.  We require you show your student ID.  Late return of blue bins will be charged $5.00 PER HALF HOUR.  (Note: move-out bins will be checked out at the J. Kevin Wood Lounge beginning Friday, June 15 from 9:00 AM - 9:15 PM, and Saturday, June 16 from 8:00 AM - 5:00 PM).

CHECK THAT YOU HAVE NOT LEFT ANY OF YOUR BELONGINGS BEHIND!

You may be charged a MINIMUM $30.00 PER ITEM for removal of items left behind.  This includes, but not limited to trash, food, cinder blocks and bricks, bicycles locked to the bike racks, items left in closets or on balconies & patios. 

CLEANING: 

Clean your apartment/suite/room thoroughly.  Return trays, dishes and utensils to Canyon Vista Restaurant.  Make sure to check all drawers, closets, patio, and refrigerator; remove foil from stove drip pans; and bring your trash to the dumpsters.  If you would like to have specific persons in your apartment/suite responsible for specific things to clean, it is the responsibility of the apartment/suite to fill out and sign the Shared Responsibility Form (all signatures must be included to be valid).  If you choose not to complete the Shared Responsibility Form, cleaning charges will be split among all residents. 

DONATIONS, E-WASTE, RECYLCING:

We highly encourage you to bring any reusable clothes, shoes, housewares, bikes, TVs, radios, microwaves, etc. as well as any e-waste to the DAV (Disabled American Veterans) bins.  There will be 4 bins throughout the complex. 

There is a Donation Drive Competition between the colleges from Monday, 5/21 through Friday 6/1/18.  The college that collects the most donations will win desserts for their residents!

Do you have extra non-perishable items you don’t want to lug home?  Donate unopened, nonperishable foods to the yellow donation bins located in EARL’S Place.  All food will support the Triton Food Pantry through the summer.

Thank you for your generosity!  We encourage you donate versus throwing away gently used items.

LOCK CHANGES

If you have lost your keys, please order a lock change by Monday, June 4, 2018.  The cost of a lock change is $130.  You will be billed for a lock change if your keys are not returned by the check-out deadline.

MAIL/PACKAGES

Please check your mailbox by Friday, June 15.  (SAC will close June 16).  USPS packages and First Class mail arriving after Monday, June 18th will automatically be forwarded for 60 days to the address you have listed on TritonLink, but ONLY to US addresses.  All other carriers (Fed Ex, UPS, DHL or OnTrac) DO NOT offer a forwarding service. Those items will automatically be returned to the sender.

If you would like your mail and USPS packages forwarded to an address other than your permanent address or if your permanent address has changed, you must update your address on TritonLink by June 15, 2018.  It is highly recommended that you also update your address online with any vendors you receive mail from (Amazon, banks, DMV, magazine subscriptions, etc.).

Check Out Procedures

  1. COMPLETE THE ON-LINE MOVE OUT SURVEY/ MOVE OUT EXTENSION REQUEST BY THURSDAY, JUNE 7: All On-Campus residents are asked to complete the Move-Out Survey to help us identify when the majority of students will be leaving. The link can be found at the Undergrad Housing Portal. Click on the “Move-Out Form” button and complete the online form by midnight, June 7, 2018.

  2. PACK, CLEAN & DONATE: Pack your belongings; Clean your apartment/suite; Bring trash and recycling to the dumpster areas AND PLACE INSIDE the receptacles – Do not leave bags next to the dumpsters; Return dishes and trays to Canyon Vista; Return furniture to its original set up; Donate gently used items to the DAV bins throughout the complex; If you have unopened, non-perishable food, donate it to the yellow donation bins in EARL’S Place.

  3. SECURE YOUR APARTMENT/RES HALL: Close your window(s) and lock your bedroom door; If you are the last one to leave, lock the patio and front door. 

 

  1. QUICK CHECK-OUT & RETURN KEYS: 
    YOUR DEADLINE TO MOVE OUT AND RETURN YOUR KEYS IS SATURDAY, JUNE 16 AT 6:00PM. 
    After all your belongings are out of your living space (i.e. bedroom, suite, and apartment building), go to the Warren Residential Life Office to turn in your keys. These are the procedures to follow AFTER you have moved out all your belongings and cleared the space:
  • Log onto the web-based application for an Express Check Out. You can use on your phone to let us know when you vacate your   Go to the Undergrad Housing Portal (available after June 8th), log in, and click on the “Express Check Out link.”  It should take less than a minute to complete your check out time.
  • Go to the Warren Residential Life Office and remove your key(s) from your key ring (we do not want a key ring returned).
  • Take an envelope and fill out all the information on the label.  MAKE SURE YOU WRITE CLEARLY. If we cannot read the writing, we cannot process the checkout.
  • Seal the envelope and give it to the person at the front desk, or place the sealed enveloped in the drop off slot if the office is closed (there will be directional signs to the drop off slot in the Canyon Vista Mail Room).
  • If you have an optional Shared Responsibility Form with all residents’ signatures, you may place in the drop off slot as well.

DO NOT return any keys to an RA or to the Student Activity Center, as they will not be accepted. DO NOT leave your key(s) in your room when you officially check out and leave campus.

Once you check-out, you will not be allowed to re-enter your living space, be considered as a guest of another resident in the complex, or checkout any move-out materials (move-out bins, vacuums, etc.).  Our office will send someone to verify that your living space is secure and all belongings are out.  Our staff will conduct security checks daily.  Anyone found in any apartment or residential hall space within the Warren Residential complex after having completed the check-out process may be charged with trespassing and face disciplinary action.

Failure to check out could result in administrative charges including a $130.00 lock change charge, $45.00 improper check-out charge, a late move-out charge of $1.00 per minute, plus any additional cleaning and/or damage charges. Lock change work orders will begin Saturday evening for keys that are not returned.

Parking During Check-Out

Please remind anyone coming to help you move that parking regulations will be enforced in all lots.  You must have a valid permit to park in lots on weekdays 7:00 AM to 11:00 PM.   (Weekends are free in A, B or S spaces).  Reserved parking is enforced 24 hours including nights, holidays, and weekends.  Illegally parked vehicles in fire lanes, cul-de-sacs, handicapped or reserved spaces will be issued a citation.  Day permits may be purchased at pay stations at various locations around campus. 

Print out the move-out loading voucher issued by UCPD only if you are moving out on Saturday, June 16. It is intended to help traffic personnel to direct your vehicle to Warren, and to be able to park in the temporary 20 minute move-out loading spaces along Equality and Justice Lanes.  You will need to have this loading voucher printed, filled out, and displayed on the dashboard of the car. The Residential Life office will not be able to provide or print copies.  Please share this with your parents/family/guardians.  Have them print out the loading voucher prior to their arrival on campus.  The Warren Move-Out loading Voucher can be found at Warren_Voucher_June16_2018

Vehicle entry into the residential complex is prohibited.  Park in designated parking spaces ONLY.  Be prepared to carry your belongings.  If you have someone helping you move, ask if they can bring a hand truck, dolly, or wagon for easier transport of your belongings. Should you choose to park your vehicle in an unauthorized area, you run the risk of being cited or towed; DO NOT leave your vehicle unattended.  DO NOT block truck entrances to the Canyon Vista Restaurant, Earl’s Place or handicap ramps.

BE AWARE: There may be significant traffic delays throughout the weekend due to commencement ceremonies and move-out activity.  Please follow all instructions on the transportation services website: http://transportation.ucsd.edu/parking/move-out.html

Note:  Equality and Justice Lanes will have limited availability during finals weeks with 20 minute loading parking only.  Once all loading parking is filled, no vehicles will be allowed to enter until others exit.  Vehicles will not be permitted to stop, idle, or wait on Voigt Dr. as traffic must continuously flow due to commencement ceremonies.  Given the above, we highly encourage residents to move-out prior to Saturday, June 16.

RIDE SHARING COMPANIES: 

Uber/Lyft/Taxis/SuperShuttle/Cloud 9 and any other ridesharing companies will NOT be allowed to come into the Warren Residential Life complex between 6/15 – 6/17 as there will be a geo-block preventing them from picking up/dropping off in the complex during this time period.  Please check the designated pick up areas before you arrange your ride:   http://commencement.ucsd.edu/transportation-security.php (scroll down to Student Move-Outs section). 

SHUTTLES TO THE AIRPORT: 

Transportation Services will have limited spaces available on campus shuttles to the Airport.  Check the Transportation website at UCSD Airport Shuttle for costs and other information.  Tickets should be available around week 9.

Other Things To Consider

DAMAGE ASSESSMENT: 

UCSD staff personnel will walk through and check for cleaning, item removal, and damages.   Should there be any charges our office will check your Shared Responsibility Form for the responsible person(s).  If there is no indication of the responsible party or signatures are missing from the Shared Responsibility Form, the cost will be split among all residents of your suite or apartment.  Damage and cleaning charges will be billed to your student account.  An itemized list of damage and cleaning charges will be emailed to your official UCSD email account. 

The Damage Charge List and Shared Responsibility Forms for the apartments and the res halls can be found in the resource section on the upper left.    

JK WOOD LOUNGE CLOSURE:

JK Wood Lounge will close at 3:00 PM on Thursday, June 14, 2018 in order to set up for closing the following day.  The Equality Room at SAC will be available as a study lounge from 4:30 – 10:00 pm.  The Court Room is also open 24-hours. 

GRADUATING SENIORS: 

If your college has a Sunday, June 17 commencement ceremony, you may be given an extension to move out late (no later than 12:00 PM on Sunday, June 17).  You will need to complete the Move-Out Extension Request Form found on the following link: Undergrad Housing Portal Once you have submitted your request, you must provide proof of graduation (Degree & Diploma Application (DDA) confirmation from http://degree.ucsd.edu/.  Bring it to the Warren Residential Life Office by 12:00 PM Thursday, June 7, 2018.  Your request will be reviewed and you will be notified via your UCSD email if your request has been approved.

QUIET HOURS:    

Twenty-four (24) hour quiet hours will be in effect beginning 11:59 PM Friday, June 8 through 11:59 PM on Sunday, June 17.  Please respect others' need for a good study environment.   Anyone in violation of the quiet hours policy may be subject to disciplinary action.

MOVE OUT EXTENSION REQUESTS:

If you are unable to move-out prior to June 16, 2018 at 6:00 PM, you may submit a request for a late-move out extension no later than June 7th.  Please note this is only a request, and is not guaranteed.  Exception approvals are limited. For those who receive an approval for a late stay exception, you will need to re-program your ID card for entry into doors with e-locks.

PACKING SUGGESTIONS:

  • Take things/ship things home between now over the Memorial Day holiday weekend and 10th/finals week OR arrange storage with friends off campus (no storage pods will be allowed in or around the Warren residential area);
  • Pre-pack; live minimally during week 10 and finals week;
  • Talk to your parents/family to make arrangements to leave as soon as possible after your last exam, preferably BEFORE Friday, June 15th ;
  • It will take MUCH LONGER to move out than you think that it will.  Seriously.  Add at least 4 hours to your estimate.  It’s amazing how long it takes to move things and clean;
  • If you are going to be here Friday, Saturday, or Sunday (with an approved extension), pre-plan how you are going to get on and off campus for whatever needs that you have.  Know that it is going to be a nightmare!  

Move Out Forms

Resources

Contact Warren College