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Spring 2021 Move Out

The end of the quarter is approaching soon. We would like for you to start thinking about preparing so that your move is a smooth one. Move out information and forms are available on the Warren Residential Life website Warren Res Life Move-Out Info.

Important End of the Year Closing Information

REGARDING FINALS WEEK, June 5 – 11, 2021

  • A reminder that our community is still enforcing a “no-visitation” policy due to the pandemic. On-campus residents may not host non-contracted guests or outside residents in their spaces.
  • 24 Hour Quiet Hours go into effect at MIDNIGHT on Saturday, June 5, 2021 and remain in effect until the halls close on Saturday, June 12. Regardless of when your own finals end, please be responsible & considerate by respecting the right of everyone to quiet study & sleep time.
  • Policy violations occurring during the last two weeks of the year will be referred to the Dean of Student Affairs for inclusion on your permanent student record (or to home institutions for international students). This may also affect future on-campus housing. 

Procedures for Moving Out 5/30 - 6/12/2021

Notice: Your housing contract will come to an end at 6:00 PM Saturday, 6/12/2021

Visit the Move Out 2021 page for specific move-out guidelines

  • Moving out beginning May 30 (Recommended if you are able to take your finals remotely from home)
    • Residents can begin moving out without an approved contract termination as early as May 30, 2021 (Memorial Day weekend) as the last two weeks of each quarter are not prorated.
    • We highly encourage students to take advantage of this opportunity, especially if they can successfully complete their finals remotely from home. The Memorial Day weekend may make it easier to have your approved two helpers come to campus and assist with move out.
    • NOTE: If you are trying to leave before May 30, 2021 you will need to submit a contract termination request that will need to be approved and would potentially result in a change to your housing priority status for the 2021-22 academic year.
  • Moving out during the week of June 5-11 (Recommended for best vehicle access)
    • We strongly urge all residents to move out earlier in the week prior to June 12, especially if using multiple vehicles to avoid impacted traffic and parking due to Commencement. 
    • Look for the temporary 20 minute loading signs along the cul-de-sacs for loading access.
    • Note: Vehicles parked in loading areas for longer than 45 minutes may be cited.
    • If you need to park longer than 45minutes, use nearby pay station parking.
  • Exceptions to move-out deadlines - Online form for requests to move out  later than Saturday, June 12th will be available in the  Undergrad Housing Portal after May 24th. The deadline to submit a Late Stay Request is June 7th.  Our office will review and limited approvals for a late stay will be made if they meet certain criteria. You may be asked to provide documentation following your request for an extension.  If you fail to follow the applicable steps, you can be assessed a fee for Improper Checkout.

Move Out Instructions

  1. Start Packing – Consider bringing home items over the Memorial Day Holiday Weekend (May 28-31).  Start donating unwanted clothing and other gently used items to the Disabled American Veterans (DAV) bins found throughout the complex starting May 18th.  Pack items you won’t be using between now and when you check out.  Please note that moving bins will not be available for check out during this time due to health and safety concerns.  
  2. Clean – You are responsible for leaving your living space clean.  If you have apartment mates/suitemates we recommend you discuss cleaning responsibilities.  There is an optional Shared Responsibility Form to help you decide who will be responsible for cleaning certain areas.  Also discuss who will be responsible for any damages that may be in your space.  If damages and cleaning charges are found, the charge(s) will be split among all residents if no one takes responsibility. All apartment mates/suitemates must sign the form for responsibility to be assigned to a person(s).  If you need a Shared Responsibility Form or the damage charge list, it can be found here: Warren Res Life Move Out Info 
  3. Pack, Recycle and Donate – Bring your trash and recyclables to the dumpsters along the cul-de-sacs on Justice and Equality lanes.  Please place inside the receptacles.
    • Please donate your gently used items you no longer want (clothing, housewares, appliances, bicycles, etc.)  in the DAV bins found throughout the complex beginning May 18th.  Donations will benefit Disabled American Veterans (DAV).   
    • E-Waste should never go in the trash. Please place your E-Waste in one of the DAV bins beginning May 18th.  They will dispose/recycle it properly.  E-Waste includes batteries, and broken appliances or computers… anything that has a plug/batteries that no longer works;
    • Non perishable food donations will be collected in bins at the Canyon Vista Market Place.  Donations will  benefit the Triton Food Pantry. 
  4. Please return any Canyon Vista green Ozzi recyclable food containers, red plastic baskets and dishware to the Canyon Vista Marketplace.  Please do not throw them away;
  5. Lastly, please double check that you have all of your belongings.  There is a $30.00 charge per item needing removal (including trash, food, and items left in refrigerators, cabinets, in storage closets, on balconies, etc.).
  6. Check your mailbox before you leave - Mail will be forwarded for up to 60 days to the permanent address you have listed on Triton Link.  Forwarding will only be done for U.S. addresses.
  7. Complete the Express Check-Out online form as you leaveThis is a web-based link you can use on your phone to let us know when you vacate your unit.  This link will be available beginning Sunday, May 30.   When your belongings are moved out and you are ready to return your key, go to the  Undergrad Housing Portal , log in, and click on the “Express Check Out link.”  It should take less than a minute to complete your check out time. Please only check out when you are completely out of your space. 
  8. Return your bedroom key to the Warren Residential Life Office (as you leave). The office is located above the Canyon Vista Marketplace in the Canyon Vista Admin Building.  Please complete a key return envelope on the table outside of the office and drop off your bedroom key at the 24-hour drop off slot (just to the left of the main doors of the Residential Life Office). Instructions will be posted at this location. Please turn in your key once you are completely out of your space (not before).   If you have lost your key, please write “lost” on your key return envelope.  If you have lost or misplaced your bedroom key, you will be billed $10.00 on your student account.

Tips for a Successful Move Out

BICYCLES - Please remember to take your bicycle with you.  Bicycles left behind will be considered abandoned, and may be impounded by UCPD. 

CLEANING AND DAMAGE RESPONSIBILITY - As stated in your Housing Contract, you are financially responsible for any damage to your bedroom, common areas and furnishings.  If you are assessed damages (something is broken, excessive trash, excessive cleaning, etc.), you will receive an email near the end of June. All damage charges will be in your July billing statement and viewable on TritonLink in early July.

  • All residence halls and apartments will be closed and locked after 6:00 pm on Saturday, June 12, 2021.  By that time, your room and suite or apartment must be cleaned, vacated, and your keys turned in.  If you are not completely moved out by this time or by an approved late move-out time by requested exception, there may be late charges assessed after this deadline.  
  • For a complete list of Move-Out information, forms and Damage Charge List, please visit the Move-Out section of the Warren Residential Life website:  Warren Res Life Move Out Info.   

DINING PLAN – Last day of operation for the dining halls/markets is Saturday, June 12 (Check the Dining Services website for specific locations/times). REMINDER: Dining Dollars from this academic year will expire at the end of Fall Quarter, 2021 of the next academic year!  Your Dining Dollars are non-refundable and non-transferable to Triton Cash. 15% of any remaining Dining Dollar funds will be donated to the Triton Food Pantry. NOTE: Any balance in a current Triton Cash account carries over from year to year. 

HELPERS You are allowed to have up to 2 persons helping you.  If you use an elevator only one resident and their 2 helpers are allowed to be in the elevator at a time.  Your helpers must wear a face mask.  We encourage you to have your helpers bring a dolly or cart to assist moving your belongings.

LOADING ZONES - Please adhere to posted signage about loading zones for move out.  There will be additional loading zones added along Equality and Justice Lanes.  There will be a 45 minute limit in these spaces.  Transportation Services will be citing vehicles that violate posted restrictions.  Also, do not block delivery truck entrances near Canyon Vista Marketplace.

MEMORIAL DAY HOLIDAY,  Monday, May 31st.  The Warren Residential Life Office and Custodial Services will be closed.  Custodial services may change your service day between May 28-31 due to the shortened work week.  Be on the lookout for a flier from Custodial Services.

MOVING BINS – Moving bins will not be available for check out due to health and safety concerns.  Please ask family or friends who may be helping you to bring a hand truck to help transport your belongings.

STORAGE PODS: Storage Pods are not allowed in the complex. 

ROOM SELECTION is coming soon.  Eligible students should have received an email from HDH regarding their priority.

Should you have further questions, email the Warren Residential Life Office at warrenreslife@ucsd.edu.