TO: ALL WARREN RESIDENTS
RE: IMPORTANT END OF YEAR CLOSING INFORMATION
The end of the quarter is approaching soon. We would like for you to start thinking about preparing so that your move is a smooth one. Move out information and forms are available on the Warren Residential Life website: Warren Res Life Move-Out Info .
FINALS WEEK REMINDERS, June 8 – 14, 2025 • 24 Hour Quiet Hours go into effect at MIDNIGHT on Friday, June 6, 2025 and remain in effect until the halls close at 3:00pm. Saturday, June 14. Regardless of when your own finals end, please be responsible & considerate by respecting the right of everyone to quiet study & sleep time. • Your Housing Contract will come to an end at 3:00 pm, Saturday, June 14, 2025. Students are expected to be moved out by this time or 24 hours after your last final. |
Visit the 2024-25 End of Year Move Out Information page on the HDH website for specific move-out guidelines.
o Consider bringing home items over the Memorial Day Holiday Weekend (May 23-26).
o We strongly urge all residents to move out earlier in the week prior to June 14, especially if you are able to take exams remotely, or if you will be using multiple vehicles to avoid impacted traffic and parking due to Commencement.
o Beginning Thursday, June 5, ALL student-resident (SR) parking spaces on Justice Lane will be turned into temporary 30-minute temporary loading zones (excluding 24/7 reserved and disabled parking). Additional 30-minute temporary loading zones will be added along Justice Lane. Please park your vehicle in adjacent parking structures (or other nearby parking locations) during the time the SR spots have turned into temporary 30-minute loading zones.
o Note: Vehicles parked in loading areas for longer than 30 minutes may be cited.
o If you need to park for an extended time, please use other parking locations (such as Hopkins, the Baseball Field, etc.). You will need to pay for a parking permit at a parking pay station.
o Parking on Saturday, June 14 will be very impacted with traffic for graduation ceremonies. If your family/ move-out helpers are driving in, please let them know there may be delays or temporary road closures at Voight & Pepper Canyon Drive (formerly Gilman Drive) due to graduation traffic. Please send this link to your family/helpers to print a Warren Loading Voucher or have it readily available on their phone before they come to campus on Saturday, June 14: Voucher (the site may be temporarily down, please check back later). Please note this is NOT a parking permit, it only gives access to proceed to Warren and the 30-minute loading zones on Justice Lane. Please do not leave vehicles unattended.
IMPORTANT TO NOTE: For Saturday, June 14 and due to Commencement at RIMAC, Warren move out vehicles arriving before 3pm will need to enter campus from the west side (near Seventh College). After 3pm, all move out vehicles will need to enter campus from the east side (near the baseball field).
o Exceptions to move-out deadlines - An online application form for requests to move out later than 3:00pm, Saturday, June 14th is available in the Housing Portal on the Undergraduate Housing website Housing website The deadline to submit a Late Stay Request is 11:59pm, Monday, June 2nd. Our office will review and a limited number of late stay approvals will be made if they meet certain criteria (for example graduation, an extended stay contract to bridge with your summer session housing or Accelerate housing). You may be asked to provide documentation following your request for an extension. If you fail to follow the applicable steps, you can be assessed a fee for Improper Checkout, or charged with policy violations. If you are not approved (i.e, flights leaving after your move out deadline, or a family member can’t pick you up before 3pm, June 14th, etc.), you should plan on making arrangements for a hotel stay, or other arrangements off campus.
Move-Out Instructions
MOVE-OUT INSTRUCTIONS:
- Start Packing – Consider bringing home items over the Memorial Day Holiday Weekend (May 23- 26). Pack items you won’t be using between now and when you check out. Don’t wait until the last minute to pack!.
- Clean – You are responsible for leaving your living space clean. If you have apartment mates/suitemates, we recommend you discuss cleaning responsibilities. Also discuss who will be responsible for any damages that may be in your space. If damages and cleaning charges are found, the charge(s) will be split among all residents if no one takes responsibility. Make sure everyone cleans all common areas before leaving, EVERY one in the space will be charged for excessive trash and damages, regardless of who left first/last.
- Pack, Recycle and Donate – Bring your trash and recyclables to the dumpsters along the cul-de-sacs on Justice and Equality lanes. Please place inside the dumpster.
- Donate your gently used items you no longer want (clothing, housewares, appliances, bicycles, etc.) to the VTS bins found throughout the complex. Donations will benefit Veterans Thrift Store (VTS–formerly called DAV).
- Non-Perishable Food Donations: Don’t want to lug all your groceries home? Don’t throw them away! Please donate your unopened non-perishable food packages and cans at the Yellow collection containers located at Earl’s Place in the Canyon Vista Marketplace. Donations will benefit the Triton Food Pantry. Donations will be accepted June 3-14.
- Return all green OXXO recyclable food containers, red plastic baskets and dishware to the Canyon Vista Marketplace. Please do not throw them away.
- Double check that you have removed all of your belongings. Check all drawers and cabinets. There is a $45.00 minimum charge for items needing removal (including trash, food, and any items left in refrigerators, cabinets, in storage closets, on balconies, etc.).
- Check your mailbox before you leave - Mail will be forwarded for up to 60 days to the permanent address you have listed on Triton Link. Forwarding will only be done for U.S. addresses. Please come to the Warren Residential Life Office if you need your mailbox combination (bring your ID).
- Complete the Express Check-Out online form as you leave – this is a web-based link you can use on your phone to let us know when you vacate your unit. This link will be available beginning Friday, May 30th. When your belongings are moved out and you are ready to return your key,
Go to the Housing Portal on the Undergrad Housing website, log in, and click on the “Express Check Out link.” It should take less than a minute to complete your check out time. Please only check out when you are completely out of your space.
- Return your bedroom key to the Warren Residential Life Office (as you leave). The office is located above the Canyon Vista Marketplace in the Canyon Vista Admin Building. Complete a key return envelope on the table outside of the office and drop off your bedroom key at the 24-hour drop off slot (just to the left of the main doors of the Residential Life Office). Instructions will be posted at this location. Please turn in your key once you are completely out of your space (not before). If you have lost your key, please write “lost” on your key return envelope. If you have lost or misplaced your bedroom key, you will be billed $65.00 on your student account.
Tips for a successful Move-out:
TIPS FOR A SUCCESSFUL MOVE-OUT:
BICYCLES - Please remember to take your bicycle with you. Bicycles left behind will be considered abandoned, and may be impounded by UCPD.
CLEANING AND DAMAGE RESPONSIBILITY - As stated in your Housing Contract, you are financially responsible for cleaning and any damage to your bedroom, common areas and furnishings. If you are assessed damages (something is broken, excessive trash, excessive cleaning, etc.), you will receive an email near the end of June. All damage charges will be in your July billing statement and viewable on TritonLink in early July.
▪ As a reminder that our custodial staff does NOT vacuum during finals week as is the case every week of finals.
▪ All residence halls and apartments will be closed and locked after 3:00 pm on Saturday, June 14, 2025. At that time, your room and suite or apartment must be cleaned, vacated, and your keys turned in. If you are not completely moved out by your move out deadline, there may be late charges assessed after this deadline.
▪ For a complete list of Move-Out information, forms and Damage Charge List, please visit the Move-Out section of the Warren Residential Life website: Warren Res Life Move Out Info.
CSO Safety Escorts During Finals Week: Safety Escorts are a free service provided from sunset to sunrise, across campus to support community safety. To request a Safety Escort call (858) 534-9255, or extension 4-WALK from a campus phone.
DINING PLAN – Last day of operation for the HDH dining halls/markets is Saturday, June 14 (Check the Dining Services website for specific locations/times).
REMINDER: Dining Dollars will roll over as long as the student is enrolled in an active dining plan. Students will have until the end of fall quarter to sign up for a dining plan to keep the previous year’s Dining Dollars. If you do not enroll in a dining plan, your Dining Dollars will continue to roll over to the end of the following fall quarter.
STORAGE SCHOLARS – Storage Scholars is the preferred moving, storage, and shipping partner of the University of California-San Diego. From securely storing your belongings during breaks to ensuring safe delivery of packages, Storage Scholars has consistently demonstrated their commitment to excellence. Look no further than Storage Scholars for a hassle-free experience, superior customer service, and peace of mind. Visit their website to learn more and explore the comprehensive range of student storage and moving services offered to the UCSD community. Sign Up Now
LOADING ZONES - Please adhere to posted signage about loading zones for move out. There is minimal 30-minute loading along the curbs on Equality and Justice Lanes. All student-resident (SR) parking stalls on Justice Lane will be turned into 30-minute limit loading zones. Transportation Services will be citing vehicles that violate posted restrictions.
Do not leave vehicles unattended on Equality or Justice Lanes or block delivery truck entrances near Canyon Vista Marketplace, or your vehicle may be cited and/or towed.
MEMORIAL DAY HOLIDAY, Monday, May 26, 2025. The Warren Residential Life Office and Custodial Services will be
closed. Custodial services may change your service day between May 27-30 due to the shortened work week. Be on
the lookout for a flier from Custodial Services.
MICROFRIDGE RETURN: If you rented a MicroFridge from MicroFridge by Danby, they will be at Warren lawn (in front of CV Marketplace) from 9-10 am on Friday, June 7th to pick up your cleaned and fully defrosted MicroFridge. If you have questions, you can contact them at 800-525-7307 or by email at sarah@mymicrofridge.com.
MOVING BINS – A limited number of moving bins will be available for check out at the Warren Residential Life Office or Conference Room (across from the Warren Residential Life Office). We encourage your helpers to bring a hand truck, dolly or card to help transport your belongings, as there may be a line waiting for a moving bin.
Moving bins will be available for a 45 minute check out during the following dates and times:
- Now - 6/11 M-F 8am -3pm* Warren Residential Life Office
- 6/12 - 6/13 Th-F 8am - 9pm* Warren Residential Life Office
- Sat. 6/14 Sat 8am - 2:30pm* Warren Residential Life Conference Room
* Indicates the latest check out time for the day. The moving bin will be due back within 45 minutes.
STORAGE PODS: Storage Pods are NOT allowed in the complex, Justice or Equality Lanes. Pods will be removed from premises.
Should you have further questions, email the Warren Residential Life Office at warrenreslife@ucsd.edu , or call us at 858-534-4581 during business hours.