2023 UC San Diego Residential Life Community Standards

General Guidelines

1. Before being posted, ALL posters and flyers must receive an approval stamp at the Warren Residential Life Office, located in the Canyon Vista Administration Building. In order to get an approval stamp the following conditions must be met:
   1. All postings must clearly indicate the name of the event, the date, the time, the cost, the location of the event, the name of the sponsoring individuals or organizations, a contact phone number OR a contact email. A website link is recommended but the email OR phone number is mandatory.
   2. A representative from the organization must sign an agreement stating that they have read and understand the Warren College Residential Life Posting Policy.
   3. The representative must also leave his or her name, phone number, name of organization, name of event, date of event, and number of posters/flyers being approved on the sign-up sheet/posting log sheet (located in the Warren Residential Life Office).

2. All posting (posters and flyers), including blue tape and string must be removed by your organization within 24 hours after the event. Residential Life Office staff members will be checking the postings on a regular basis.
3. The representative who signed the agreement is financially responsible for any damages resulting from posting violations. Violations resulting in an excessive amount of time or money may result in other sanctions based on the discretion of the Director of Residence Life.
4. No door-to-door soliciting or promoting of events is permitted, including when posting on apartment and suite doors (“door tagging”).
5. Posters and flyers are not permitted on balconies, roofs, or sundecks without specific approval from the Residential Life Office. “Chalking” is not permitted.  Strictly prohibited areas include: sidewalks, the mailbox areas at the Student Activity Center and Canyon Vista, glass areas, trees, cement pillars, bollards, lamp posts, Resident Assistants’ bulletin boards, cement walls located in the elevator bays, elevator bays, elevator doors, and inside elevators.
6. A-frames are only allowed in front of the Student Activity Center, Earl’s Place and Canyon Vista Restaurant with special posting approval from the Director of Residence Life or her/his designee.
7. Postings which malign or denigrate any individual, groups of individuals, or the university community will not be approved for posting.
8. Posters advertising alcohol and other controlled substances, or non-university sponsored events at which alcohol and other controlled substances are available, will not be approved for posting.
9. Postings done in violation of these guidelines will be immediately removed. The first posting violation will result in a written warning to the person who signed the waiver as well as the org advisor.  If a second violation occurs, the organization will be required to clean tape and string from all posting areas in which the organization posted.  A third violation will result in a loss of posting privileges at Warren. 
10. Warren organizations may make special requests through the Director of Residence Life or her/his designee. Special requests must be submitted at least five business days prior to the event and no later than 12:00pm (noon) on the fifth day prior to the event. This special request must also include advisor’s signature.  (A Special Posting Request form can be picked up in the Warren Residential Life Office Monday- Friday from 8:00am – 12:00pm and 1:00pm – 4:30pm.)
11. All publicity will be subject to approval.

Flyers

1. All flyers are limited to (10) 11 inches by 17 inches (legal size paper) in size. Anything larger, is considered a poster and subject to the terms outlined below.
2. Posting of flyers is allowed only in the following designated all-campus posting areas:
   1. in the first floor laundry room of each apartment building (4)
   2. kiosks in front of Stewart Hall, Earl’s Place, and in front of the Student Activity Center (3)

3. Do not post any flyers on wooden posting frames—these are for posters ONLY.
4. A maximum of 10 flyers will be approved for any flyers 8 inches by 11 inches (Letter size) or smaller and a maximum of 5 (anything larger than legal size) posters will be approved for anything larger.
5. There is to be no posting over announcements that are still current.
6. Warren Organizations may make a special request to post on apartment and suite doors (“door tagging”) only with written permission from the Director of Residence Life or her/his designee by submitting a posting special request form. Each organization is allowed to post only one flyer per door per week.  Posting is allowed on name plates or doorknobs with painter’s tape only.
7. Posting allowed in Flyer Only sections.

Posters

1. All posters must be limited to 3 feet high by 4 feet wide. Anything bigger is a banner and requires special posting approval.
2. Posting is allowed only in designated areas in the Warren Residential Complex:
   1. On wooden posting frames on the side of buildings in the Residential Halls and Apartments
   2. On the railing above Canyon Vista Restaurant (with special posting approval).

3. No tape may be used on railings, only string or twine. Painter’s tape has caused damage so it must never be used on railings.
4. Only blue painter’s tape may be used to tape posters to the exterior walls. Use clips where provided.
5. There may be a limited number of postings permitted, pending the availability of space during that time.
6. A maximum of 5 posters will be approved for each event. Only one approved poster per event may be posted within a designated area.
7. Warren Organizations may make a special request to post larger posters (“breezeway banners”) only with written permission from the Director of Residence Life or her/his designee by submitting a posting special request form available in the Warren Res Life Office.

Anything else requires special posting approval from the Warren Residential Life Office