Updates to these policies may occur throughout the year.  The information posted here is the most current, up-to-date information.  If you have questions regarding the residential policies, you can contact the Warren Residential Life Office at 858-534-4581 or warrrenreslife@ucsd.edu.

Introduction

(Updated April 2018)

At UC San Diego, we believe you will find living on campus is an integral part of your education. As a result of your community living experience, we hope that you will develop a concern and respect for others; make responsible choices and decisions about a lifestyle which suits you best; share your academic, social, and cultural experience with other students; and learn to live peacefully in close quarters with a diverse group of people. We encourage you to work toward developing a positive involvement in your community, based on your rights and responsibilities as a resident living on campus.

Please be aware that as part of your housing contract, everyone who chooses to live in our residential communities must abide by the rules and regulations of UCSD, including, but not limited to, the UCSD Student Conduct Code, the UCSD RESNET Acceptable Use Policy, all applicable local, state, and federal laws, and the Housing and Residential Life policies outlined below. All of these guidelines are here to establish a safe and secure living environment and to support your success as a UCSD student. Any student who anticipates or observes a potential violation of policy is expected to immediately remove herself/himself from the environment in which the violation may occur. One's presence during any violation of University or Housing policy ultimately condones, supports, and/or encourages the behavior or potential violation of policy.

It is important to realize that students living in a group environment affect each other's lives in many ways. We strongly believe that one's actions demonstrate one's commitment to respecting differences. In addition, we will not accept ignorance, humor, anger, alcohol or substance abuse as an excuse, reason, or rationale for behavior. Certain shared responsibilities such as mutual cooperation, inclusion, and respect are integral to any successful group living situation. It also means accepting personal responsibility for how your everyday actions affect others living with you as roommates and neighbors. Establishing a positive and supportive residential environment means each individual must make occasional adjustments in personal habits, attitudes, and beliefs. Successful on-campus living, whether in the residence halls or apartments, means exercising your rights while recognizing your responsibilities in respecting the equally legitimate rights of the other members in your community.

Housing and Residential Life Policies

In accordance with the University of California San Diego (UCSD) Single Undergraduate Residential Housing Contract, every UCSD student who lives in or enters our residential communities must abide by the rules and regulations of UCSD, including, but not limited to, UCSD Student Conduct Code, the UCSD RESNET Acceptable Use Policy, all applicable local, state, and federal laws, and the Housing and Residential Life policies contained herein. Violations of the rules and regulations may become the basis for a referral to the student conduct process. Additionally, breach of any term/provision of the Single Undergraduate Residential Housing Contract may result in contract cancellation prior to move-in, termination of the contract after move-in, or exclusion from future UCSD student housing application processes.

 

Posting Policy

General Guidelines

  1. Before being posted, ALL posters and flyers must receive an approval stamp at the Warren Residential Life Office, located in the Canyon Vista Administration Building.  In order to get an approval stamp the following conditions must be met:
    1. All postings must clearly indicate the name of the event, the date, the time, the cost, the location of the event, the name of the sponsoring individuals or organizations, and a contact phone number. An e-mail address or website link is recommended but the phone number is mandatory.
    2. A representative from the organization must sign an agreement stating that they have read and understand the Warren College Residential Life Posting Policy.
    3. The representative must also leave his or her name, phone number, name of organization, name of event, date of event, and number of posters/flyers being approved on the sign-up sheet/posting log sheet (located in the Warren Residential Life Office).
  2. All posting (posters and flyers), including tape, tacks, and string must be removed within 24 hours after the event.  Residential Life Office staff members will be checking the postings on a regular basis.
  3. The representative who signed the agreement is financially responsible for any damages resulting from posting violations.  Violations resulting in an excessive amount of time or money may result in other sanctions based on the discretion of the Resident Dean.
  4. No door-to-door soliciting or promoting of events is permitted, including when posting on apartment and suite doors (“door tagging”).
  5. Posters and flyers are not permitted on balconies, roofs, or sundecks without specific approval from the Residential Life Office.  “Chalking” is not permitted.  Strictly prohibited areas include: sidewalks, the mailbox areas at the Student Activity Center and Canyon Vista, glass areas, trees, cement pillars, bollards, lamp posts, Resident Assistants’ bulletin boards, cement walls located in the elevator bays, elevator bays, elevator doors, and inside elevators.
  6. A-frames are only allowed in front of the Student Activity Center, Earl’s Place and Canyon Vista Restaurant with permission from the Resident Dean or her/his designee.
  7. Postings which malign or denigrate any individual, groups of individuals, or the university community will not be approved for posting.
  8. Posters advertising alcohol and other controlled substances, or non-university sponsored events at which alcohol and other controlled substances are available, will not be approved for posting.
  9. Postings done in violation of these guidelines will be immediately removed.  The first posting violation will result in a written warning to the person who signed the waiver as well as the org advisor.  If a second violation occurs, the organization will be required to clean tape and string from all posting areas in which the organization posted.  A third violation will result in a loss of posting privileges at Warren. 
  10. Warren organizations may make special requests through the Resident Dean.  Special requests must be submitted at least five business days prior to the event and no later than 12:00pm (noon) on the fifth day prior to the event. This special request must also include advisor’s signature.  (A Special Posting Request form can be picked up in the Warren Residential Life Office Monday- Friday from 8:00am – 12:00pm and 1:00pm – 4:30pm.)

Flyers

  1. All flyers are limited to 8.5 inches by 11 inches in size.  Anything larger, including legal size (8.5” x 14”), is considered a poster and subject to the terms outlined below.
  2. Posting of flyers is allowed only in the following designated all-campus posting areas:
    1. in the first floor laundry room of each apartment building (4)
    2. bulletin board outside of the Residential Life Office (1)
    3. kiosks in front of Stewart Hall, Earl’s Place, and in front of the Student Activity Center (3)
  3. Do not post any flyers on wooden posting frames—these are for posters ONLY.
  4. A maximum of 10 flyers will be approved for posting for an event.
  5. There is to be no posting over announcements that are still current.
  6. Warren Organizations may make a special request to post on apartment and suite doors (“door tagging”) only with written permission from the Resident Dean or her/his designee by submitting a posting special request form.  Each organization is allowed to post only one flyer per door per week.  Posting is allowed on name plates or doorknobs with painter’s tape only.

Posters

  1. All posters must be limited to 3 feet high by 4 feet wide, unless special approval is given from the Residential Life Office.
     
  2. Posting is allowed only in designated areas in the Warren Residential Complex:
    1. on wooden posting frames on the side of buildings in the Residential Halls and Apartments
    2. on the railing above Canyon Vista Restaurant.
  3. No tape may be used on railings, only string or twine.  Painter’s tape has caused damage so it must never be used on railings.
  4. Only blue painter’s tape may be used to tape posters to the exterior walls.  Use clips where provided.

  5. There may be a limited number of postings permitted, pending the availability of space during that time.
  6. A maximum of 5 posters will be approved for each event.  Only one approved poster per event may be posted within a designated area.
  7. Warren Organizations may make a special request to post larger posters (“breezeway banners”) only with written permission from the Resident Dean or her/his designee by submitting a posting special request form available in the Warren Res Life Office.  

Resources

Contact Warren College