Resources for Student Organizations
Warren College provides student organizations with the resources and support to be successful throughout the program planning process. The Student Affairs staff advisors work with student organizations to develop programs that are designed around six developmental goals. Warren College student organizations have a variety of resources available to help in the program planning process and with advertising their events to the college and across campus. It is always a good idea to consult with your advisor throughout the process for assistance and guidance.
Registering Your Organization
All Earl Warren College student organizations must register every FALL QUARTER by the end of the third week in order to be considered a registered student organization for the calendar year. For more information, read more on how to register a student organizations.
Event Planning Resources
- Event Planning Guide [PDF]
- Co-Sponsorship Agreement [PDF]
- Pre-Contract Worksheet [PDF]
- Post-Event Report [PDF]
- Warren College Student Organization Master Calendar - The Dean's Office keeps an online master calendar of student organization and campus-wide events to help with the programming process. If you are a principle member of a Warren College organization or group and would like to request access, contact the Dean's Office.
- Box Office Ticket Sales
- UCSD Catering Policies
Risk Management Resources
- Photo Release Form [PDF]
- Waiver of Liability [PDF]
- Group Liability Waiver [PDF] - Consolidates signatures for very large groups; not recommended for high-risk activities.
- Student Event Liability Insurance Required for on-campus activities and HIGHLY advised for all off-campus activities.
Facilities and Equipment Request Resources
- Warren College Conference Room Requests - Requests for conference room space must be submitted through your advisor.
- Warren Mall Reservation Form
- Student Activity Center Room Request
- Price Center/Library Walk Reservations - Only registered organization principal members can reserve space on behalf of an organization.
- Dean's Office Equipment Request
- One Stop (Don't forget to tell them that you are a Warren College Organization - College groups DO NOT use TAP)
- Special Events Parking
- Chartering a Campus Shuttle
Food and Entertainment Resources
- Temporary Food Permit Application
- BBQ Use Policy
- University Events Office - Warren College student organizations must work with their advisor to complete performance agreements for contracted events.
Financial Information
- Event Budget Form [Excel]
- Money Matters Guide [PDF]
- Purchase Reimbursement Request [PDF] - Student organizations must have prior authorization and must review purchasing policies with advisor to purchase on behalf of an organization.
- WCSC Funding Request
Design and Printing Resources
- Warren College Student Affairs Graphic Design Request Form
- Imprints
- Student Activities Center (SAC) - The Student Activity Center offers registered student organizations space and supplies to make banners for their events. Organizations must meet with Residential Life or the SAC Manager every year to receive SAC Orientation and must submit the names of any members authorized to utilize the supplies. For more information, contact Residential Life.
Advertising Around Campus
- Warren College Events Email
- Warren College Social Media - to spotlight events on Warren College Social Media accounts, Contact warrendean@ucsd.edu
- Student Events Insider - select 'submit announcement' at the bottom of the page. Be sure to submit your announcement at least 8 days in advance of the event.
- Price Center Marketing - marquee, VideoConnect, posters and banners, and table tents
- Guardian Advertisements - contact the Advertising Director
Miscellaneous
Involvement
Resources
Snapchat